IAAP Accessible Document Specialist Certification Practice Exam

Using passive voice should be avoided for instructional clarity because it can make sentences less direct and harder to understand. When the subject of the action is not clearly identified, it can create confusion about who is responsible for performing that action. For instance, in a passive construction like "The document was reviewed by the committee," the focus is on the action rather than the doer, which can lead readers to question who is involved in the process. This is particularly important in instructional materials, where clarity is essential for effective communication and comprehension.

In contrast, active voice—where the subject performs the action—tends to make sentences clearer and more engaging. Additionally, using simple tense contributes to readability and ensures that the information is conveyed straightforwardly. First-person perspective can also enhance clarity by making the instructions more personal and relatable, depending on the context. Overall, avoiding passive voice helps ensure that instructional materials convey information efficiently and effectively.